Job Requisition ID: 77243

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives . Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

Come join us to live well, work better, and be the best.

Job Purpose

Provide high-level administrative support to Marketing & Sales Teams and perform duties efficiently by managing internal and external communications, planning, scheduling meetings & appointments and keeping all paperwork & electronic files up-to-date and well organized. Prepare required monthly sales & leasing reports for both residential and commercial offices functions as well as the Department’s Dashboard highlighting the monthly results versus targets.

Key Accountabilities

Issue official all external correspondences

Maintain the general filing system up-to-date making sure documents are scanned, electronically filed and regularly backed-up and kept secured in a safe place.

Prepare regular reports, dashboards and presentations

Keep control of inventory of units in coordination with Development Department.

Communicate, liaise and synchronize data on sold units with Finance and Development Departments.

Distribute commercial sales leads among sales staff and keep log of information.

Supervise the Sales Reception activities and make sure Leads data is properly recorded and distributed and the Sales Centre is always in good condition and appropriate for receiving clients & guests

Supervise the Store activities and make sure the inventory of marketing material, decorations, BTLs and giveaways are in well kept, distributed and records are accurately posted.

Provide full support to staff in their absence and provide help to all team members during Sales and Marketing events.

Liaise with HR regarding the annual balance of vacations for Sales & Marketing Teams and Prepare “Monthly Attendance Sheet” for Department

Make travel arrangements when required, issue payment recommendations of travel and other expenses for team members

SAP input information as required

Experience

Minimum Experience:

3 - 5 Years

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.