DUTIES & RESPONSIBILITIES: 

• Enters new hire information in the human resource system database 
• Handle all governmental bodies' relations such as LMRA, GOSI, Ministry of Labour, Ministry of Interior, Ministry of Health, etc.) and requirements concerning issuing new permits, visit & business visas, medical reports, and regulatory forms.
• Manage new hire's travel and hotel arrangement in compliance with Perpetual Group HR PPM.
• Coordinates and administer annual leave flight tickets. 
• Assist the H.R. Manager in completing the monthly payroll runs, including calculation of overtime and maintaining payroll records.
• Ensures that payroll functions are performed following established policies and procedures 
• Tracks and resolves payroll errors. Completes payroll adjustments and corrections as necessary.
• Input & update the H.R. System, with the new record, annual, sick, and all kinds of leaves, training, leaving indemnity, etc.
• Monitor staff attendance records and prepares the necessary reports.
• Maintains yearly annual leaves plan in coordination with the H.R. Manager.
• Assists the H.R. Manager to prepare the annual staff pay reports to GOSI.
• Assists the H.R. Manager to maintain all staff insurance-related activities such as medical..
• Assists in the preparation of the annual performance appraisals.
• Design and suggest training programs in coordination with Departmental Heads in order to ensure that employees have the necessary knowledge, skills, and approach to carry out their responsibilities effectively.
• Ensures that human resource files and records are maintained in accordance with legal requirements, policies, and procedures. 
• Assists in the recruitment process, including interviews, test preparation, initial assessments, etc.
• Assists the H.R. Manager to carry out the process of end of service requirement for staff leaving the Company. 
• Completes miscellaneous research, reports, and memos as requested.
• Attends and participates in meetings as required.
• Performs miscellaneous clerical functions and special projects as assigned 
• Ensure all work permits, immigration, and related documentation are correctly handled and renewed for expatriate employees.
• To detect and handle complaints, disputes, and grievances of all staff.
• Carry out other similar or related duties such as making updating telephone directory as required.
• Arrange, supervise, and control the Department's consumption of materials, stationary.
• Coordinate with direct supervisor and divisions to ensure the prompt and continued supply of the office supplies such as printing materials, stationery, and kitchen supplies
• Assist Administration Manager to ensure Company guests are well taken care of, and make all the arrangements to do so, in coordination with the respective division
• Liaise to control the Company's cars, maintain them in good conditions and undertake their registration, insurance renewal, and maintenance.
• Develop and maintain the administration and Fire & Safety policies and procedures.
• To cooperate with the H.R. Manager to handle emergencies in the Building. 
• Liaise with MOI /Building Management on the matter relating to security/fire-fighting.
• If the employee fails to perform his essential duties, he must sign the work policy for additional hours, which include working on Saturday.
• Performing other duties when needed.