Main Responsibilities

HR Administration

• Works with the government relations team to assist Saudi and Bahrain based associates with residency permits, visas and GOSI registration. It includes new hires and existing renewals.
• Assists associates with HR inquiries, concerns & needs.
• In charge of medical insurance additions/deletions for associates and their families along with medical claims
• Follows up on flights and accommodation for new hires
• Deals with correspondence, complaints and queries.
• Manages all documentation and files for associates and contingents as per audit requirements
• Organizes conferences and events when needed
• Serves as a HR helpdesk to both managers and associates by providing policy, systems and procedures interpretation and queries
• Manages HR systems changes and updates as well working on multiple reports
• Manages the company telecommunication policy and mobile phone administration.
• Maintains all documentation related to HR benefit requests, updates and exits for associates in relation to payroll along with supporting the payroll process.
• Supporting HR team in offboarding and offboarding cycles
• Preparing contracts and HR letters such as employment letters and others
• Supporting various HR tasks when needed.
  
  

Office Administration

• Deals with all external contingent providers and external HR service providers, working with Procurement team to finalize supplier related contracts based on the company policy
• Working with vendors and the OnBase system
• Deals with correspondence, complaint management and queries
• Supervises and monitors the work of secretarial, clerical and administrative associates
• Liaises with staff, suppliers and clients
• Performs other duties as assigned
  
  

Required Qualifications

• Diploma degree required
• Minimum of 1-3 years of experience in an HR and Office Administration role
• Good working knowledge of Saudi Employment Laws
• Fluent in both English and Arabic is mandatory
• Fluency in Microsoft Office and PC usage
• Customer service focused
• Strong written communication and presentation skills
• Ability to interact effectively at all levels
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet critical deadlines
• Ability to identify opportunities for improvement, develop action plans and implement solutions
• Ability to handle confidential information
• Excellent attention to details
• Results-oriented, adaptable with proven drive & follow-through in a fast paced environment
• Demonstrated initiative and ability to work independently, as well as in a team set-up
• Problem solving skills balanced with creativity
  
  

Our Commitment to Diversity and Inclusion

At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.